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Independent Executive Partner

Mae PaulaAbellanosa

Executive Partner · Bohol, Philippines

"I don't just manage tasks. I manage what's standing between you and your best work."

With over 5 years supporting CEOs and founders across the US and Australia, I provide high-level, strategic executive support — the kind that anticipates problems before they happen and frees you to lead at your highest level.

Current Availability
Full-Time Slot
40 hrs/week · AU Clients Only
Filled
Part-Time Slot
10–20 hrs/week · US Eastern
Open
I intentionally limit myself to 2 active clients so every engagement receives focused, senior-level attention — not divided effort.
About Mae Paula

More than an EA.
A thinking partner.

"I specialize in transforming complexity into efficiency — and I believe the best executive support is invisible to others but felt by everyone."

I spent 3+ years at Athena, one of the world's leading EA outsourcing agencies, serving CEOs and founders across the US and Australia. Before that I held roles in legal administration, nonprofit operations, and content strategy — giving me a rare breadth that most EAs simply don't have.

I'm not transitioning away from EA work. I'm elevating it. As an independent operator, I choose my clients carefully — prioritizing founders and executives who need a genuine right-hand partner, not a task-taker.

My background in Political Science and Law means I think structurally. I spot inefficiencies before they become problems, and I build systems that hold up when things move fast.

5+
Years Experience
3+
Years at Athena
2
Client Slots Only
Credentials
  • 🏢
    Athena — Executive PartnerOct 2022 – Mar 2026 · Serving US & AU CEOs
  • ⚖️
    Mactan Rock Industries — Legal Clerk & Executive SecretaryNov 2019 – Aug 2020 · Contracts, board minutes, CEO support
  • 🌍
    IDEA (International Deaf Education Association)Admin Office Staff · US sponsor relations, field coordination
  • 🎓
    Bachelor's in Political Science — Holy Name University+ 55 units of Juris Doctor coursework
  • 📋
    Investor Relations & Contract ManagementShare transfers, tax compliance, DocuSign, investor documentation
  • 🔧
    Google Workspace, Notion, Slack + moreFull tool stack listed in Skills section
Services & Pricing

Focused support,
not divided effort.

Every engagement begins with a structured discovery session — because what you think you need and what you actually need aren't always the same thing.

Starter Support
10 hours/week · Part-Time
$650/month
  • Calendar coordination
  • Inbox monitoring & draft replies
  • Scheduling & reminders
  • Light admin follow-ups
Slot Open
Growth Support
15 hours/week · Part-Time
$1,000/month
  • Everything in Starter, plus:
  • Travel booking & logistics
  • Project coordination & tracking
  • CRM updates & management
  • Client communications support
Slot Open
Premium Fractional EA
20 hours/week · Part-Time
$1,300/month
  • Everything in Growth, plus:
  • Meeting prep & executive summaries
  • Workflow optimization & SOPs
  • Proactive executive planning
  • Higher-touch communication mgmt
Slot Open
🕐
Part-time availability (US Eastern clients): 6:00 AM – 11:00 AM Eastern · 7:00 PM – 12:00 AM PH (Standard Time) or 6:00 PM – 11:00 PM PH (Daylight Saving Time). Designed for leaders who need consistent, senior support during their core working hours.
Work History

Built for this
from the beginning.

My path has always converged on one thing: helping leaders operate at their best.

Athena
Executive PartnerOct 2022 – Mar 2026
  • Managed inbox and calendar for C-suite clients, optimizing scheduling across complex timezone requirements
  • Drafted, executed, and oversaw investor documents and contracts — ensuring accuracy and legal compliance
  • Assisted investors with share statements, tax information updates, share transfers, and ownership changes
  • Established organized systems for managing online state tax accounts and resolved compliance issues with authorities
  • Proposed and implemented a streamlined mail management solution for remote company operations
  • Coordinated comprehensive travel arrangements including itineraries, flights, hotels, and ground transportation
  • Managed FSA accounts, retirement funds, and Amazon business accounts with full purchasing authority
  • Held credit card access for payments and expense management on behalf of clients
Mactan Rock Industries Inc.
Legal Clerk & Executive SecretaryNov 2019 – Aug 2020
  • Drafted comprehensive contract agreements for contractors and consultants
  • Supported paralegals through legal research and fact verification for ongoing cases
  • Prepared detailed meeting minutes and board resolutions
  • Managed CEO's calendar, inbox, travel itinerary, and personal appointments
  • Processed permits, certificates, and licenses at national government offices
International Deaf Education Association
Admin Office StaffApr – Oct 2019
  • Prepared correspondence and reports for US-based sponsors
  • Conducted regular field visits for the Deaf Wellness Division
  • Managed and prioritized incoming emails across teams
Charms BHL
Content & Social Media ManagerMar – Jul 2021 · Freelance
  • Achieved 80% sales growth through DM advertising strategies and personalized lead conversion
  • Designed graphics, product photography, and Facebook ad campaigns
  • Streamlined online ordering process with user-friendly order forms
Skills & Tools

Equipped for
every environment.

Core Expertise
Inbox ManagementCalendar Management Travel ManagementInvestor Relations Contract ManagementLegal Research Meeting Prep & MinutesProject Coordination Stakeholder CommsProcess Improvement SOP DocumentationExpense Management
Tools & Platforms
Google WorkspaceMicrosoft Office NotionSlackZoom DocuSignSignNow CanvaChatGPT / AI Tools Booking.comKayak
Education
Bachelor's — Political Science
Holy Name University
Juris Doctor (Non-Thesis) — 40 units
University of Cebu
Juris Doctor (Non-Thesis) — 15 units
BIT International College
What Sets Me Apart
Legal & Compliance BackgroundContract drafting, investor docs, tax accounts, board minutes — I've handled the high-stakes stuff.
Agency-Trained, Independently Driven3+ years at Athena means rigorous standards — now applied with my own judgment and selectivity.
Proactive, Not ReactiveI anticipate needs, flag problems early, and build systems that reduce how much you need to direct me over time.
How It Works

From first conversation
to fully supported.

A structured process that ensures every engagement starts with full clarity.

01
Discovery Session
A 30–45 minute structured conversation to map your business, pain points, existing systems, and goals.
02
Personal Review
I review every submission personally and follow up within 24 to 48 hours. You will always hear back — no one walks away without a next step.
03
Alignment Call
If I see a strong fit, I reach out to schedule a call. We walk through your plan, agree on scope, and finalize the engagement.
04
Live & Supported
Onboarding within the week. First sprint targets your highest-pain area while we build your system in parallel.
Client Discovery

Start here. You will not leave empty-handed.

Fill this out honestly and you will walk away with a tailored support plan — recommended hours, exact scope, and a clear picture of what your operation looks like with the right executive support in place.

I review every submission personally. If I see a strong fit, I will reach out to schedule an alignment call. If my slots are full, you will still hear from me — because no one who takes the time to do this should walk away without something valuable.

Executive Support Discovery
Mae Paula Abellanosa · Independent Executive Partner
View Profile
Q1Your full name
Q2Your role / title
Q3Company name
Q4Website (optional)
Q5Best email to reach you
Q6Best phone number (for next steps)
Q7Business type
Solo founder
Startup
Small business
Agency / consultancy
Corporate executive
Multiple businesses
Q8Industry
Q9Timezone
US Eastern
US Pacific
Australia (AU)
UK / Europe
Other
Q10Tell me about your role and what your business does
A few sentences — how you'd describe it to someone you just met.
Q11Walk me through a typical week — where does your time actually go?
Q12What tasks are eating your time but shouldn't be on your plate?
Q13What falls through the cracks most often?
Q14Rate how painful each area is (1 = fine · 5 = critical)
📧 Email & inbox
📅 Calendar & scheduling
✈️ Travel planning
📄 Documents & reporting
📊 Project & deadline tracking
💬 Stakeholder communications
⚙️ Systems & processes
🎯 Strategic planning & exec prep
1 – not an issue5 – critical
Q15If you could remove ONE thing from your plate tomorrow — what would it be?
Q16Tools you're currently using
Gmail
Outlook
Google Calendar
Calendly
Google Drive
Notion
Asana
ClickUp
Slack
Zoom
HubSpot
Salesforce
ChatGPT / AI
Loom
None yet
Q17Documented processes / SOPs?
Yes, fairly documented
Some things, not all
It's all in my head
No, from scratch
Q18Top 2–3 business goals for the next 3–6 months
Q19What's the biggest obstacle standing between you and those goals?
Q20Communication preference with your EA
Daily async updates
Weekly check-in call
Slack / messaging
Email only
Minimal check-ins
WhatsApp
Q21Have you worked with an EA or VA before?
Yes — worked well
Yes — didn't work out
No, first time
Q22Ideal working style with an EA
Proactive — anticipate my needs
Reactive — I'll direct tasks
High independence
Regular syncs
Full ownership
Very responsive turnaround
Q23Anything else I should know?
Culture, pace, non-negotiables — anything goes.
📬
Your plan has been submitted.

I review every discovery submission personally and will be in touch within 24 to 48 hours. If I see a strong fit for my open slot, I will reach out to schedule an alignment call. Either way, you will hear from me — no one who takes the time to do this walks away without a next step.

Let's Talk

Ready to reclaim
your time?

"The executives I work with didn't hire me to do less. They hired me so they could do more of what actually matters."

I'm currently accepting applications for my open part-time slot. If you're a founder or executive based in the US Eastern timezone looking for a senior-level executive partner — I'd love to hear from you.

📍Bohol, Philippines (Remote)
🕐6AM–11AM US Eastern · 7PM–12AM PH (EST) / 6PM–11PM PH (EDT)
Quick Inquiry
Prefer to send a quick note? I'll reply within 72 hours (3 business days).
I only take 2 clients at a time. Every inquiry gets a personal reply — not a template.
Private Dashboard
All submissions stored locally in your browser
Support Plans
Contact Inquiries
Settings
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